Accounts Clerk
Advent Lifts Services Ltd
Primary Purpose: To perform a range of credit control, accounting and bookkeeping supporting tasks and general administrative duties.
Duties & Responsibilities
• Conduct regular follow up with clients and ensure that the ‘Average’ collection period is in line
the internal financial framework.
• Be actively involved in the administration and monitoring of credit control procedures.
• Achieve the monthly collection targets set by the framework.
• Answer incoming calls, respond and resolve customer’s enquiries and coordinate disputes if
needed by routing to the appropriate resources for resolution and follow up where necessary.
• Issue sales invoices in line with the monthly targets set by the framework.
• Follow up with Head of Departments and monitor all pending jobs and works in progress.
• Assist in the valuation of the Works In Progress (WIP) as part of the month end procedures.
• Ensure that postings related to suppliers and other statements are up to date.
• Post cheques and/or bank deposits in a timely manner including allocations.
• Provide calculation of bad debts provision in line with the internal financial framework.
• Provide timely feedback on high risk receivable balances.
• Maintaining and promote a positive attitude toward customers and fellow employees
regardless of the circumstances.
• Maintain a properly organised filing system where necessary.
• Share information across the organisation by using the right communication flows.
• Apply appropriately mannered communication skills with clients, colleagues and superiors.
• Comprehend requirements; provide high quality service and support.
• Oversee the preservation of both the clients’ and company’s property and equipment.
• Be aware of any health and safety issues; also understand appropriately ergonomic
techniques.
• Attend any training provided by the Company and sit for the respective assessments
accordingly.
• Maintain customer’s trust relationship by keeping service information confidential.
• Follow all company’s filed procedures and protocols.
• Any other duties as may be necessary from time to time.
Qualifications
• Preferably MQF Level 4/5 Diploma in Accounting, or early stages of ACCA, ACA and/or 2 years
experience in a similar role.
• Excellent written and oral proficiency in English and also Maltese.
• A valid Maltese driving license.
• Strong proficiency with the Internet, Microsoft Office and electronic devices.