Front of House (FOH) Administrator

Hudson Holdings Ltd

Role purpose: To support management and the company through management of reception, conducting and organising administrative duties and activities.

Key Accountabilities:
• Attend to visitors and deal with all inquiries on the phone and face to face; Manage all business travel arrangements and bookings for management staff and co-ordinate all visa applications for management travel;
• Answer telephone, screen, and direct calls; take and relay messages and handle incoming mail and deliveries;
• Schedule and confirm appointments and maintain boardroom appointment diary electronically whilst assisting in the planning and preparation of meetings and conference calls;
• Maintain the general filing system;
• Maintain an adequate inventory of office supplies, First Aid and breakfast supplies;
• Provide general administration and clerical support to other departments.

Qualifications

Experience Required:
• Relevant work experience in large organisation
• Must be proven multi-taskers able to handle several scenarios concurrently and have strong organisational and problem-solving skills.
• Must be able to work independently and manage all projects and tasks in a timely manner. S/he must be computer literate and able to use general Office applications confidently, especially Email and Excel.
The Front of House is the first point of contact of visitors with Hudson and therefore our FOH Administrators must reflect the Hudson Spirit. S/he must be well-spoken in both English and Maltese, confident and have a bubbly outgoing personality.