Junior Administrator (Must be in Malta)

MRecruitment

Junior Administrator (Must be in Malta)

We are looking for a Junior Administrator to join our team and assist with the day-to-day operations of the agency.

Key Responsibilities:

Booking meeting rooms and organising refreshments if and when required
Helping company employees with email correspondence when necessary
Weekly stationery inventories to ensure all stock is up to date and ordering more when necessary
Managing and distributing all incoming and outgoing post and couriers
Photocopying, binding and filing company documents
Updating contact lists on the company database
Cover reception duties
Assisting the office manager with regular health and safety checks when required
Assisting the HR & Office Manager and Accounts/Admin administrator as required
Sending job offers/contracts/documents to candidates, assisting with permit applications
Updating the RSS
Scheduling online/in-person interviews
Ad-hoc secretarial duties, including running personal errands and booking lunches

Qualifications

Person Specification:

Extremely organised
Able to prioritise a changing to-do list
Excellent attention to detail
Uses initiative
Comfortable working both individually and as part of a team
Confident with all Microsoft Office packages
Previous administrative experience
Polite telephone manner
Excellent written and verbal communication skills
IMMEDIATE PLACEMENTS for candidates meeting all the above requirements and skills.