Administration Manager
GCC7 Services Ltd
GCC7 services Ltd. is the destination for experienced, hard-working, and ambitious sales professionals and account managers seeking a rewarding career and lifestyle. GCC7 Services Ltd is an outsourcing company specializing in the management of strategic activities such as financial services and customer relations.
• Supervise the admin department, provide coaching and guidance to the team to have the tasks done
• Monitor costs and expenses of the company
• Prepare and update budget/promo reports for all the departments/languages
• Share the budget file with Head Office
• Share the team incentives with the external accountant
• Take care of all the promotions
• Prepare reports for fringe benefits
• Coordinate with payroll the info to prepare the salary (promotions, fringe benefits, fines)
• Update the file for IT orders and check about all the deliveries and payments
• Cooperate and coordinate with IT department and Security to create and organize new areas in the office
• Check and approve the invoices from Arcobaleno and check the time schedule
• Prepare the documentation required for work permits and deal with lawyers/Identity Malta
• Cooperate with other departments like HR, Payments, IT and assist the other managers
• Create/improve the procedure/administrative filing
• Monitor and purchase needed items and office equipment
• Coordinate, fill and check the surveys
• Supervise the cash box and the credit card
• Find new benefit for the employees
• Deal with office suppliers (like VITAMINA, ARCOBALENO, SCAN…)
• Organize team building event/ leisure activities (internal and external)
• Organize company events externally
• Organize Marathon Day and staff party (with HR)
• Handle different requests from the Managing Director
Qualifications
• Good level of written and spoken English, Maltese speaking- Advantage
• Must have solid experience of Office Management
• Good knowledge in MS Office and Internet programs;
• Manages to work in a fast-paced environment;
• Able to implement internal processes
• Works Independently
• Ability to organize and prioritize job tasks