Administrative Clerk

3 Sixty Horizon Ltd

The Administrative Clerk provides clerical and administrative support to ensure efficient operation of the office. They handle routine tasks, manage documentation, maintain records, and assist staff in day-to-day activities, contributing to the overall productivity of the organization.

Key Responsibilities:
1.Clerical Support:
-Answer and direct phone calls, emails, and correspondence.
-Organize and schedule meetings, appointments, and events.
-Prepare and distribute memos, letters, reports, and other documentation.
2.Records Management:
-Maintain and update filing systems, both physical and digital.
-Ensure all records are accurate, organized, and secure.
-Retrieve files and data as requested.
3.Office Management:
-Order office supplies and maintain inventory.
-Ensure office equipment is properly maintained and operational.
-Assist with basic troubleshooting of office devices (e.g., printers, scanners).
4.Data Entry and Reporting:
-Enter, update, and maintain accurate data in databases and spreadsheets.
-Generate routine and ad-hoc reports for management.
5.Customer Service:
-Greet visitors and clients, ensuring a professional and welcoming environment.
-Handle inquiries and provide information in a courteous manner.
6.Coordination and Support:
-Assist in coordinating departmental activities and events.
-Provide administrative support to team members and management as needed.
-Handle travel arrangements and expense reporting for staff.

Qualifications

-Higher or Secondary Educational Level ; additional qualifications in office administration are a plus.
-Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
-Strong organizational and multitasking abilities.
-Excellent verbal and written communication skills.
-Attention to detail and high level of accuracy.
-Ability to work independently and as part of a team.
-Previous administrative or clerical experience is preferred.

Key Competencies:
-Time management
-Problem-solving skills
-Adaptability and flexibility
-Professional demeanor
-Confidentiality