Office Administrator and Bookkeeper

Revimo Ltd

We are a dynamic and growing marketing and product trading company based in Malta, seeking a responsible, organized, and detail-oriented Office Administrator & Bookkeeper to join our team. This role is ideal for a proactive individual who enjoys a varied position combining administrative support, office coordination, and basic bookkeeping responsibilities.

The position may be offered on either a full-time or part-time basis, depending on the candidate's availability and experience. Flexible working arrangements can be discussed, including the possibility of performing part of the role remotely.

Key Responsibilities:
- Issue invoices and quotations.
- Maintain accurate records of all financial transactions.
- Perform basic bookkeeping duties.
- Collect and organize expense invoices and receipts.
- File invoices, issue statements, and reconcile entries.
- Manage correspondence, including emails and phone calls.
- Schedule appointments and maintain calendars.
- Prepare meeting agendas, materials, and minutes.
- Maintain organized filing systems and company documentation.
- Ensure the office remains tidy and well-stocked with necessary supplies.
- Make stock orders and monitor inventory levels.
- Liaise with clients, suppliers, and business partners.
- Act as a liaison between management and staff.
- Respond to messages and information requests promptly.
- Provide general administrative support.
- Assist with special projects and other duties related to the role as required.
- Tasks are not limited to the above list and may evolve depending on business needs.

For candidates with an interest in business development and customer relations, the role may also be combined with sales responsibilities. In such cases, an attractive commission structure will be offered in addition to the agreed salary, providing an opportunity for increased earnings based on sales performance.

We also welcome applications from students, as the flexible nature of the role may be combined with academic commitments. This position offers an excellent opportunity to gain valuable experience in office administration, bookkeeping, and business operations while continuing your studies.

Please apply via MaltaPark or send your CV by email. Applications submitted through other channels will not be considered. No phone calls or WhatsApp messages, please. Only shortlisted candidates will be contacted.

Qualifications

Requirements:
Strong organizational and time-management skills.
Good communication and interpersonal abilities.
Basic bookkeeping and administrative experience.
Proficiency in Microsoft Office and standard office software.
Ability to work independently and maintain confidentiality.
Attention to detail and accuracy in record-keeping.