Office Administrator

Charles Aquilina

?? Location: Qormi, Malta
?? Job Type: Full-time
?? Company: [Charles Aquilina]

About the Role:
We are seeking a proactive and detail-oriented Office Administrator to join our team in Qormi. This role is ideal for someone who is organized, efficient, and comfortable handling both general office duties and financial admin tasks, including invoicing.

Key Responsibilities:

Manage day-to-day office operations and front desk activities

Answer and direct phone calls and emails professionally

Prepare and issue client invoices accurately and on time

Monitor payments and follow up on outstanding invoices

Maintain organized filing and document systems

Coordinate appointments, meetings, and deliveries

Assist with procurement and stock control

Support the finance and management teams with administrative tasks

Requirements:

Previous experience in office administration and invoicing

Familiarity with accounting or invoicing software (e.g., Xero, Sage, QuickBooks)

Excellent attention to detail and time management

Proficient in Microsoft Office (especially Excel and Outlook)

Fluent in English; knowledge of Maltese is an advantage

A diploma in Business Administration, Accounting, or related field is preferred

Salary: Competitive, based on experience
Application Deadline: [ 10 May 2025]
How to Apply: Please send your CV and cover letter to [your email address] with the subject "Office Administrator – Qormi"